Emeritus Status for Librarians

Policy and Procedures

Members of the Librarian Series are eligible to be nominated for emeritus status upon retirement. In compliance with APM-120, as non-Senate academic appointees, nominees shall be evaluated according to the following criteria:

  • The nominee shall have at least ten years of University service.
  • The nominee shall have attained the highest rank in the individual’s title series. (For librarians, this means attainment of the rank of Librarian.)
  • The nominee shall show evidence of noteworthy and meritorious contributions to the educational mission and programs of the University.

Requesting Emeritus Status

Upon or at any time following retirement, a librarian who meets the criteria above may submit a request to be nominated for emeritus status. Supervisors may also request that the individual be nominated for emeritus status.

Requests to be nominated for emeritus status should be submitted to the Associate University Librarian for Administrative Services. The person initiating the request shall submit a file consisting of the following:

  • If the request is submitted before the retirement date, a copy of the resignation letter specifying the effective date of retirement.
  • Brief Curriculum Vitae, emphasizing campus, professional, and scholarly contributions.
  • The following letters (if the supervisor is making the request, a copy of each letter is given to the librarian):
    • Letter of evaluation from the individual’s Review Initiator, addressing the criteria and including a brief history of the individual’s career at UCI and an overview of his or her accomplishments.
    • Letter of support from the Secondary Supervisor, if one exists, addressing the criteria.
    • Letter of support from the individual’s divisional Assistant/Associate University Librarian (unless this is the Review Initiator) addressing the criteria.

Nomination by the University Librarian

The University Librarian nominates individuals for emeritus status to the Executive Vice Chancellor, who is the final decision-maker. The nominating file will consist of the University Librarian’s nominating letter plus the request file described above. The University Librarian will review all requests for emeritus status and will decide which librarians to nominate to the Executive Vice Chancellor.

The University Librarian will nominate only Librarians for whom a complete request file is submitted and who, in his or her judgment, meet the criteria. Normally, it is expected that Librarians with ten years of service who have achieved distinguished status will meet the criteria. However, formal “distinguished status” is not a requirement for emeritus status nor is it a guarantee of emeritus status.

The librarian will be given a copy of the University Librarian’s nominating letter or informed that a nomination will not be made. For nominees, a copy of the University Librarian’s nominating file will be placed in the librarian’s personnel file.

The Executive Vice Chancellor will notify the nominee in writing of the conferral of the title suffix Emeritus.

Questions about this policy and procedures should be directed to the Associate University Librarian for Administrative Services.

APM-120: Emeritus Titles