Instruction Statistics Policies and Procedures

Revised March 30, 2016

Deadlines:

Upon Completion of Class/Session: Librarian fills out Instruction Statistics Form (http://push.lib.uci.edu/statistics/)

By the 7th of each month: All instruction reports for the previous month are entered by the librarian instructor using the Instruction Statistics Form (see instruction above).  The Library Assistant for Education and Outreach will send a reminder to all instructors before the 7th of the month. 

Librarians can check their instruction reports for accuracy and completeness at any time by accessing the Instruction Reports database (http://push.lib.uci.edu/statistics/reports/index.php) and selecting the option to review Reports by Individual Instructor.  Contact Cathy Palmer (cpalmer@uci.edu, 4-4972) for assistance with revising information.

15th of each month: Library Assistant for Education and Outreach reviews Instruction Report for previous month. The LA will contact instructors if s/he has questions about information reported.

June 30: All Public Services Division statistics reported to the designated contact (currently Kevin Ruminson) who is responsible for reporting all library statistics to external agencies such as the Association of Research Libraries (ARL), Integrated Post-secondary Education Data System (IPEDS),  Association of Academic Health Sciences Library Directors (AAHSLD), etc.

June 30: In consultation with the Organizational Development, Assessment, and Grants Analyst, the Library Assistant for Education and Outreach, generates year-end reports of UC-Irvine Libraries instruction activities.

Directions for Tracking and Reporting Instruction Statistics

(http://push.lib.uci.edu/statistics/)

Note:  The Instruction Report form varies slightly depending on the type of instruction provided.   The instructions given here refer to the Course-based Live Instruction Form, but the policies and principles stated apply to all types of instruction.

General Instructions:

1.  According to the Association of Research Libraries, instruction statistics do not include training for library staff; the purpose of tracking instruction statistics is to capture information about the services the library provides for its clientele.  (For more information about ARL statistics, see http://www.arl.org/stats/annualsurveys/arlstats/index.shtml.)

2.  Fill out one form for each class taught regardless of location.  Complete the form as soon as possible after each session.  This will facilitate accurate and efficient record-keeping.

3.  Select the type of instruction provided.  Note that instruction provided to other librarians or library staff members for staff development purposes is not included in the instruction statistics.  The definitions of types of instruction are:

Course-Based Live: Any library instruction provided in person in real time in support of a class listed in the UC Irvine Schedule of Classes.

Examples: Instruction done in support of a specific course like Writing 39c, Sociology 100 or Criminal Law J7. (The majority of instruction librarians provide falls into this category.)

(implemented 6/1/07)

Course-Based Assignment:  Students are required to complete an assignment designed by a librarian as a requirement of a class listed in the UC Irvine Schedule of Classes.

Examples: Biology 100LW, Humanities Core Course Discovery Tasks.

(Implemented 6/1/07)

Course-Based Online: Any library instruction provided through an online medium in support of a class listed in the UC Irvine Schedule of Classes.

Library-Based: Educational sessions developed, scheduled, and taught by librarians or library staff members on a scheduled basis in order to assist library patrons in the use, interpretation, and evaluation of library and information retrieval resources.

Examples: RefWorks classes, Creating Video with i-Movie, and Introduction to PubMed classes.

Program-Based: Library instruction developed, scheduled, and taught by librarians and library staff members for a specific group which doesn't consist of students in a specified course.

Examples: Classes taught in support of the Student-Parent Orientation Program, Summer Bridge, SPIRIT program, or graduate students in an academic department like Art History or Engineering.

Tour/Orientation: Educational sessions for individuals and groups that are designed to introduce new library users/visitors to the collections, services and facilities of the library.

Examples: Library tours or orientations conducted for candidates for faculty positions, visitors to campus, new faculty members, new, returning or transfer students.

 

Instructor of Record: Instruction provided by a librarian who is listed as the instructor of the course in the UC Irvine Schedule of Classes.  The libraries have not provided this type of instruction since 2000.

4.  Date: Record the date that the class was taught.  Fill out one form for each class or session taught. 

5.  Group Type:  Select the type of instruction provided from the following options.
Solo:  One instructor teaches the class.
Team:  Two or more librarian instructors provide instruction.  Depending on the level of involvement, instructors are designated as either Instructor or Assistant.  Fill out one form for each discrete session, listing the names of all who participated in teaching.
Note: The form is designed to avoid double counting participants.

6. Instructor(s) Name: Select the librarian(s) or library staff member(s) who were responsible for instruction from the pull-down menu.  Indicate after each name if the person was an instructor or an assistant.  Contact Cathy Palmer (cpalmer@uci.edu, 4-4072) to add a name to the list.

7. School/Program: Use the pull-down menu to select the school, program or group for which the instruction is provided.  Note that school and department names follow a standardized format.
Examples: Education, Dept. of; Social Ecology, School of.
Use the Other School/Program field to enter information that is not in the pull-down menu.
Caution:  In order to ensure consistency in terminology, please add information sparingly.  If you are not sure whether or not to add a new entry, please consult with the Head of Education and Outreach.

8. Academic Department/Lab: Select the academic department or lab for which the instruction was provided from the pull-down menu.  Be as specific as possible. This information is used for internal reporting, planning, and sorting purposes.
Examples: History Dept., Dance Dept.
Caution:  In order to ensure consistency in terminology, please add information sparingly.  If you are not sure whether or not to add a new entry, please consult with the Head of or the Library Assistant for Education and Outreach.

9. Course Number: Select or enter the course number available in the Schedule of Classes (http://websoc.reg.uci.edu/perl/WebSoc) if applicable.
Examples: Writing 39C, Humanities Core Course 1C
Caution:  In order to ensure consistency in terminology, please add information sparingly.  If you are not sure whether or not to add a new entry, please consult with the Head of or the Library Assistant for Education and Outreach.

10.  Instruction Location:  Enter the name of the library room used for instruction.  If the instruction took place outside the library, select the location “Outside the Library.”

11.  Faculty Member: Enter the Faculty member or instructor’s name (if applicable.)

12.  Academic Level:  Indicate whether the course was lower division, upper-division or graduate/professional.
Lower-division=2 digit course numbers. (History 37B)
Upper-division=100 series course numbers.  (History 192D)
Graduate/Professional=200 series course numbers.  (Engineering 277)

13.  Session Series Number:  Record the number of sessions.

  • One session taught once.

Record the session as 1 of 1.

  • Multiple sessions with identical content taught to different participants, for example the Humanities Core Primary Sources Workshops.

Record each session as 1 of 1.

  • The mandatory Writing 39C workshops are always recorded as 1 of 2.  The optional Find Policy review sessions are always recorded as 2 of 2.
  • Multiple sessions which meet several times with the same participants over the course of the quarter or academic year with different content for each session.  Record the session as one, two, three etc. of the total number of sessions offered.

Examples:  1 of 20, 2 of 5, 6 of 10.
To avoid over-counting participants in instruction, we only count the number of participants in multiple sessions with different content for the same participants once.  To illustrate, if a librarian teaches four different session with new content each time to the same 20 students, that person has taught 20 students (not 80).
Note: The database is designed to avoid double counting participants.

14.  Instruction Time:  Record the length of the instruction session you provided.  For course-based online instruction, record the time it would have taken to teach the session in person.

Questions?  Please ask!
Cathy Palmer (cpalmer@uci.edu, 4-4972)
Katherine Kapsidelis (k.kapsidelis@uci.edu, 4-4401)