QR Codes

QR Codes make it easy for patrons with mobile devices to find websites and other information. 

Guidelines and Best Practices

  1. QR codes and associated shortened URLs must be created by the QR Code Working Group via this form for tracking and consistency.
  2. The target website ("Destination URL") should be mobile-optimized or easy to read using a mobile device.
  3. The target website should be of significant value or utility to a mobile user.
  4. The QR code and shortened URL should be displayed in a location convenient for mobile users, with good Wi-Fi and cell coverage.
  5. Code displays (signs, posters, digital display pages, etc.) should be created in collaboration with Design Services and should fit the visual environment of the library.
  6. Range-end displays in collection areas should be spaced out - no closer than every 3 ranges - so signage is visible without dominating the visual environment.
  7. Each QR code display should include a very brief description or indication of the target website as well as a shortened URL leading to the website.  Shortened URLs are automatically created by the Working Group for all QR codes.
  8. The QR code should be large enough for a successful scan - no smaller than 3/4" square.
  9. More examples of Codes and Displays

Cost Examples

Generally, costs for displays and mounting supplies should be paid by the requesting department or unit.  Here are some sample costs you can use to seek funding approval from your department head/unit manager:

  1. Large poster (for easel or elevator display case) - approx. $13.00 ea. from Kinko's
  2. Range-end poster (for subject specialist links) - approx. $5.00 ea. from Kinko's 
  3. Magnetic tape (for mounting on shelving and other metal surfaces) - $7.00 for 1/2" x 7' roll

Display and Template Options

  1. Choose an existing display template or contact Design Services to create a new template
  2. Contact Design Services to approve a display you've designed
  3. Post on formatted website - no design needed

How to obtain a QR Code

  1. Submit request
  2. Receive code and shortened URL via email in two working days or less
  3. Post code or code display according to guidelines above

Maintaining Codes

  1. Check code displays periodically for damage, loss, mounting issues, etc.
  2. Test scan codes and short URLs periodically to make sure URL is still valid and code hasn't been hijacked (usually done by placing another code sticker over your code).

Examples in use in the UC Irvine Libraries

Link to a sign-up form for a service or event


Link to a mobile-optimized database
relevant to a specific location in the stacks


Link to the Ask a Librarian qwidget
from a closed service desk